Privacy Notice

We respect your privacy and are committed to protecting your personal data. This privacy
notice explains how we look after your personal information, your rights, and how the law
protects you.

Contents
Important Information and Who We Are
The Data We Collect About You
If You Fail to Provide Personal Data
How We Collect Your Personal Data
How We Use Your Personal Data
Disclosures of Your Personal Data
International Transfers
Data Security
Data Retention
Your Legal Rights
Glossary
Contact Details
Changes to This Privacy Notice

1. Important Information and Who We Are
Purpose of This Privacy Notice
Please read this notice carefully. It explains how we collect and process your personal
data when you use our website, make an enquiry, book a lesson, or sign up as a member.
This website is not intended for children. Children wishing to train at Advantage Martial
Academy must have a parent or legal guardian contact us.
Controller
Harris Kickboxing Academy is the controller responsible for your personal data.
We have appointed a Data Privacy Manager to oversee questions about this notice.
Please use the contact details below if you wish to exercise your legal rights.

Contact details:
Harris Kickboxing Academy
Data Privacy Manager
�� Harriskickboxingacademy@gmail.com
�� 319 Longford Lane, Gloucester, GL2 9ES
�� 07587 220764
You also have the right to complain at any time to the Information Commissioner’s
Office (ICO) ( www.ico.org.uk ). However, we would appreciate the opportunity to deal with
your concerns first.
Keeping Your Data Up to Date
Please keep us informed if your personal data changes during your relationship with us.
Third-Party Links
Our website may contain links to third-party sites, plug-ins, and applications. Clicking on
them may allow those third parties to collect or share data about you. We are not
responsible for their privacy policies and encourage you to read them.

2. The Data We Collect About You
We may collect, use, store, and transfer different types of personal data, including:
• Identity Data – name, marital status, title, date of birth, gender (including details of
a child if you are their parent/guardian).
• Contact Data – email address, phone numbers.
• Training Data – attendance records, gradings, assessments.
• Health Data – relevant information to ensure safe participation.
• Technical Data – IP address, login data, browser type, time zone, device
information.
• Profile Data – username, password, purchases, preferences, feedback, surveys.
• Usage Data – information about how you use our website, products, and services.
• Marketing & Communication Data – your preferences for receiving marketing.
• Financial & Transaction Data – bank details, payment information, purchase
history.
We may also collect Aggregated Data (such as statistical or demographic data) which is
not considered personal unless it can identify you.

3. If You Fail to Provide Personal Data

If we need certain personal data by law or contract and you fail to provide it, we may be
unable to perform the contract (e.g., provide services). If this happens, we will notify you.

4. How We Collect Your Personal Data
We collect data in the following ways:
• Direct interactions – by filling in forms, contacting us, attending a trial lesson,
subscribing to updates, or entering into a tuition agreement.
• Automated technologies – via cookies and analytics when you interact with our
website. (See our Cookie Policy for details.)
• Third parties – e.g., Google Analytics, Google Ads, Facebook.

5. How We Use Your Personal Data
We will only use your personal data when the law allows. Common purposes include:
Responding to enquiries.
Assessing health suitability for training (with your consent).
Managing memberships, payments, attendance, and gradings.
Communicating important updates.
Sending marketing where you have opted in.
Analysing website usage and improving services.
Complying with legal or regulatory requirements.
Marketing
If you have opted in, we may send you relevant offers and updates. You can opt out at any
time by contacting us.
Cookies
We use cookies for analytics and advertising (Google Analytics, Google Ads, Facebook
Pixel). You can adjust your browser settings to refuse cookies, but some parts of the site
may not work properly.
Change of Purpose
We will only use your data for the purposes stated unless we reasonably consider another
purpose compatible with the original.

6. Disclosures of Your Personal Data
We may share your data with:
Service providers (e.g., IT, payment, admin support).
Professional advisers (lawyers, bankers, insurers, accountants).
HMRC, regulators, and authorities where legally required.
Other third parties in the event of a business sale, transfer, or merger.
We require all third parties to treat your data lawfully and securely.

7. International Transfers
We do not transfer your personal data outside the European Economic Area (EEA).

8. Data Security
We use security measures to protect your data against loss, misuse, or unauthorised
access. Access is limited to staff and contractors who need it and are bound by
confidentiality.
We also have procedures in place for data breaches and will notify you and the regulator
where legally required.

9. Data Retention
We keep your data only as long as necessary to fulfil the purposes it was collected for,
including legal and accounting requirements.
In some cases, we may anonymise data for research or statistical purposes. For retention
details, please contact us.

10. Your Legal Rights
You have rights under data protection law, including to:
• Access – request a copy of the personal data we hold.
• Correction – have inaccurate or incomplete data corrected.
• Erasure – request deletion where there is no lawful reason for us to keep it.
• Object – object to processing where we rely on legitimate interests or for marketing.

• Restrict – request processing is paused in certain circumstances.
• Data portability – request transfer of your data to you or another provider.
• Withdraw consent – at any time where we rely on consent.
Requests are free of charge, although we may charge for unfounded, excessive, or
repetitive requests. We aim to respond within one month.

11. Glossary
• We/Us/Our – Harris Kickboxing Academy.
• Legitimate Interest – our business interests in managing and improving services
while considering your rights.
• Performance of Contract – using your data where necessary to fulfil a contract
with you.
• Comply with a Legal Obligation – processing where required by law.
• External Third Parties – service providers (e.g., DeliSoft Ltd for payment/admin),
governing bodies, regulators, and advisers.

12. Contact Details
Data Protection Officer: Ethan Harris
Harris Kickboxing Academy
�� Harriskickboxingacademy@gmail.com
�� 319 Longford Lane, Gloucester, GL2 9ES
�� 07587 220764

13. Changes to This Privacy Notice
We may update this policy from time to time. Changes will be posted on this page and,
where appropriate, notified to you by email. Please check regularly for updates.